LANG=CLBL="1"Using MediaMail╘LBL="" HELPID="About_This_Program"About MediaMailMediaMail is based on Z-Mail╘, the cross-platform e-mail system from Z-Code Software. Copyright ⌐ 1990, 1991, 1992, 1993, 1994, 1995 by Network Computing Devices, Inc., Z-Code Software Division. All Rights Reserved.For additional licenses or more information about Z-Code products, contact Z-Code Software at 1-415-898-8649, info@z-code.com.For MediaMail Technical Support, contact your Silicon Graphics technical support representative.Z-Mail, Z-Script, Z-Mail Lite, and MediaMail are trademarks of Network Computing Devices.LBL="" HELPID="General"OverviewWelcome to MediaMail 3.2!In today's work environment, electronic mail (e-mail) is a popular and effective method of communication. Within large corporations it is common for people to receive a hundred or more mail messages per day. MediaMail is a comprehensive electronic mail system that enables you send and receive messages and manage your mail efficiently.MediaMail has three primary windows:IDREF="52298" TYPE="TITLE""MediaMail Window." In this window, you can view the contents of your Mailbox; reply, forward, and print messages; create new messages; and organize your mail by deleting, saving, sorting, searching, and prioritizing messages. IDREF="56783" TYPE="TITLE""Message Window." Use this window to read a message. The title bar of this window also contains the number of the message you are reading.IDREF="83772" TYPE="TITLE""Compose Message Window." Use this window to create and send a new message.See IDREF="15907" TYPE="TITLE""Using Help" for information on MediaMail's online Help system.LBL="" HELPID="Help"ID="15907"Using HelpHelp guides you through tasks, provides answers to commonly asked questions, and helps you explore the wide range of functionality in MediaMail. Help is available throughout this application via menus or buttons. The MediaMail, Message, and Compose Message windows each have a Help menu. The Help menu provides access to help on specific topics, to the Index of topics, and Click for Help.The Click for Help command changes the pointer to a hand. Move the hand to the area for which you need help and click the left mouse button.Most dialog boxes have a Help button. Click the Help button to access information about the dialog box.LBL="" HELPID="Main_Window"ID="52298"MediaMail WindowThe MediaMail window opens automatically when you launch the MediaMail application. It lists the contents of your Mailbox.FILE="mainsc.bw" POSITION="INLINE" SCALE="FALSE"LBL="1-1"Figure 1-1 MediaMail windowFrom the MediaMail window, you can read, reply, forward, and print messages; create new messages; and organize your mail by deleting, saving, sorting, searching, and prioritizing messages. LBL="" HELPID="Anatomy_Main_Window"Anatomy of the MediaMail windowThe MediaMail window is composed of several areas, each of which has a special function. Use the Layout menu to choose which areas to display.The areas are:IDREF="62839" TYPE="TITLE""Folder Panel"IDREF="51807" TYPE="TITLE""Messages Field"IDREF="93109" TYPE="TITLE""Folder Status List" (not displayed by default)IDREF="39560" TYPE="TITLE""Message Summaries List"IDREF="49619" TYPE="TITLE""Button Panel"IDREF="65321" TYPE="TITLE""Output Area"IDREF="50856" TYPE="TITLE""Status Bar"(not displayed by default)LBL="" HELPID="Folder_Panel"ID="62839"Folder PanelThe Folder Panel is located above the Message Summaries List and is composed of three parts:The IDREF="46309" TYPE="TITLE""Folder Popup Menu" shows the name of the currently displayed folder. Click it to display the list of all open folders. Click a folder name to display a different folder. (See IDREF="15698" TYPE="TITLE""Using Folders" for more information.)The IDREF="51807" TYPE="TITLE""Messages Field" shows the number of the currently selected message. You can type a message list into the Messages field to select multiple messages. This is useful for deleting or saving multiple messages with a single action. See IDREF="79697" TYPE="TITLE""Entering Message Lists" for more information.A check mark appears in the New Arrivals check box to indicate new mail has arrived.LBL="" HELPID="Messages__Field"ID="51807"Messages FieldA number is assigned to each message. The Messages field displays the numbers of all the selected messages. This list of numbers is called a message list. You may change the message list by selecting or deselecting messages using the mouse, or by directly editing the numbers in the Messages field. Most MediaMail actions that affect messages, such as Forward or Delete, affect the messages displayed in the Messages field. Some dialog boxes, such as the one for Save, have their own Messages field.To specify a message list, either select a single message or a range of messages using the mouse, or type in the numbers of the messages you want to specify separated by commas. For example:3,7,8,9,10,11,17ShortcutThere is a shorthand notation for specifying a range of consecutive messages. The list above can also be written as:3,7-11,17See IDREF="79697" TYPE="TITLE""Entering Message Lists" for more information about message lists.LBL="" HELPID="Folder_Status"ID="93109"Folder Status ListThe Folder Status list, located below the menu bar, is not displayed by default. It is a scrolling list that provides information about the currently displayed folder, including the name of the folder and a summary of the folder's contents. The status of folders that are open but not displayed can be viewed by scrolling the list. To display a different folder, double-click the folder's name in this list.LBL="" HELPID="Message_Summaries"ID="39560"Message Summaries ListThe Message Summaries list appears in the middle of the MediaMail window. It provides a summary of each message in the currently displayed folder, in list form. Double-click a message summary, or select the message and click the Read button, to read the corresponding message. By default the following information is provided on a single line for each message:Message Number name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' provides a number for the message. Status Code name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' provides status information for the message.!new, unread messageNunread messageUolder, unread messages*message has been deletedSmessage has been saved to another folderpmessage has been printedrmessage has been replied tofmessage has been forwardedPmessage has been preserved+message has been markedL, M, Hmessage has been given a low, medium, or high priorityAuthor name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' identifies who sent the message to you.Date & Time name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' indicates the date and time the message was received.Size name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' written in parentheses, indicates the number of lines in the message.Subject name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' provides the subject line specified by the author of the message.Select a range of messages and invoke an action on them. Press <Ctrl> with the left mouse button to select a discontinuous range of messages. Or, type a message list in the Messages field.ShortcutPressing the right mouse button in the Message Summaries panel pops up a menu of commonly-used operations. When an item is selected from the popup menu, the specified action is performed on the message whose number appears in the Messages field. This is usually the same as the selected message, unless you have edited the field.LBL="" HELPID="Button_Panel"ID="49619"Button PanelThe Button panel provides shortcut for common tasks. Every task represented by a button can also be performed by choosing a menu item from the menu bar at the top of the window.Readdisplays a message so you may read itDeletedeletes the selected messages.Undeleteundeletes the selected messages.Savebrings up the Save dialog box to save the message.Printprints the message.Composebrings up a IDREF="83772" TYPE="TITLE""Compose Message Window" so you may compose and send a messageReplybrings up a Compose Message window, pre-addressed to the sender of the selected message.Forwardbrings up a Compose Message window containing the text of the selected message so that you may send it to another user.Updatemakes changes (such as deletions) permanent.LBL="" HELPID="Output_Area"ID="65321"Output AreaThe Output area of the MediaMail window displays error messages, status information, and other short messages informing you about actions taken by MediaMail. For example, the status of each save operation is displayed, as is the status when you update a folder.LBL="" HELPID="Status_Bar"ID="50856"Status BarThe Status bar appears at the bottom of the MediaMail window. It displays brief error and informational messages as well as the number of new, unread, and deleted messages in your Mailbox. It is not displayed by default.HintIf the Status bar is too small to display an entire error or informational message, choose "Output Area" from the Layout menu. The entire message will be visible in the output area.LBL="" HELPID="Main_Window_Minimize"Minimizing the MediaMail windowWhen you minimize the MediaMail window, the number of messages in your Mailbox is displayed in the minimized window. When new mail arrives, the number is incremented. Also, workstation beeps whenever you receive a new message, even if the MediaMail window is minimized.LBL="" HELPID="Reading_Messages"ID="63549"Reading MessagesNew mail appears in the Message Summaries panel of the MediaMail window. To read a message,double-click the message,select the message and click the Read button, or select the message and choose "Read" from the Message menu. A Message window opens displaying the selected message.LBL="" HELPID="Message_Display_Window"ID="56783"Message WindowThe Message window appears whenever you read a message.FILE="messagesc.bw" POSITION="INLINE" SCALE="FALSE"LBL="1-2"Figure 1-2 Message windowBelow the menu bar, the Message window is composed of several areas, each of which has a special function. Use the Layout menu to choose which panels to display.The panels are:IDREF="38881" TYPE="TITLE""Folder Panel"IDREF="16470" TYPE="TITLE""Headers Panel"IDREF="68895" TYPE="TITLE""Message Body"IDREF="36448" TYPE="TITLE""Button Panel"IDREF="18205" TYPE="TITLE""Attachments Panel"IDREF="77620" TYPE="TITLE""Status Bar" (not displayed by default)LBL="" HELPID="Message_Folder_Panel"ID="38881"Folder PanelThe Folder panel appears below the menu bar. This panel has two parts:The Folder field shows the name of the current folder, which contains the displayed message. (See IDREF="15698" TYPE="TITLE""Using Folders" for more information.)The IDREF="51807" TYPE="TITLE""Messages Field" displays the message number of the message you are reading. You may type a new number in this field and press <Enter> to view another message.LBL="" HELPID="Headers_Panel"ID="16470"Headers PanelThe Headers panel is located above the Message Body. It displays information about the author of the message, the size of the message, when it was received, and the subject of the message.LBL="" HELPID="Message_Body"ID="68895"Message Body The Message Body is the message.LBL="" HELPID="Message_Button_Panel"ID="36448"Button PanelThe Button panel is located under the Message Body, and provides shortcuts for performing common tasks.Next displays the next undeleted and unsaved message.Prev displays the previous undeleted and unsaved message.Delete deletes the message and displays the next message.Save brings up the Save dialog box for saving the message.Print brings up a Print dialog box for printing selected messages.Reply opens a Compose Message window that is pre-addressed to the Sender of the current message. The subject of the current message is added to the subject field of the reply message, prepended with "Re."ReplyAll opens a Compose Message window that is pre-addressed to the Sender and all recipients of the current message. The subject of the current message is added to the Subject field of the reply message, prepended with "Re."Forwardbrings up a Compose Message window containing the text of the selected message so that you may send it to another user.CloseCloses the Message window.LBL="" HELPID="Message_Attachment_Panel"ID="18205"Attachments Panel The Attachments panel is displayed only if the message contains one or more attachments. When you receive a message that has attachments, icons representing the attachments appear in an area to the right of the Message Headers area. Each attachment icon is labeled with the type of attachment it represents. Double-click any of the icons to display the corresponding attachment. You may drag and drop icons from here onto the Desktop, into a Directory View Folder, or onto a Folder icon.See IDREF="46733" TYPE="TITLE""Receiving Attachments" for more information.LBL="" HELPID="Message_Status_Bar"ID="77620"Status BarThe Status bar is the bottom area of the window. It displays brief error and informational messages, the name of the folder containing the current message, and the number of new, unread, and deleted messages in the folder. It is not displayed by default.HintIf the Status bar is too small to display an entire error or informational message, choose "Output Area" from the Layout menu in the MediaMail window. The entire message will be visible in the output area.LBL="" HELPID="Next"Reading Other MessagesIn the Message window, click the Next button or choose "Read Next" from the Find menu to read the next message. Use the Prev button to view the previous message. Messages that have been saved or deleted are skipped. If you delete a message (by clicking the Delete button) the next message in the folder is displayed automatically. You may keep a particular message on the screen by selecting "Pin-Up" from the Message menu. A second Message window appears, containing the message you've pinned up. You cannot use the Next and Prev buttons on a pin-up window; to see other messages, use the buttons on the original Message window.LBL="" HELPID="Receiving_Attachments"ID="46733"Receiving AttachmentsWhen you receive a message containing attachments, icons appear in the Attachments panel of the Message window.Attachments are files that have been sent along with a mail message. They are self-contained; you may display, save, or print attachments without having to extract them from the body of the mail message first. LBL="" HELPID="Displaying_Attachments"Displaying AttachmentsTo display an attachment, select an attachment icon and choose "Show" from the right mouse button popup menu in the Attachments panel. MediaMail automatically invokes the appropriate application for displaying the attachment. For example, if the attachment is a Showcase file, Showcase is started automatically.ShortcutDouble-click an attachment icon to display it.Occasionally, MediaMail cannot determine what kind of application is suitable for displaying the file, or an appropriate program is not present on your system. In this case, you cannot display the attachment, but you can still save it. See IDREF="81397" TYPE="TITLE""Attachment Types" for additional information.LBL="" HELPID="Saving_Attachments"Saving AttachmentsAttachments can be saved as files. To do this, Select the attachment icon.Choose "Save" from the right mouse button popup menu in the Attachments panel. The Save Attachment dialog box appears.Use the Directory popup menu and the File field to specify the name and location for the file. See IDREF="74727" TYPE="TITLE""File Finder" for more information on using this dialog box.Click the OK button.ShortcutYou may also save an attachment by dragging its icon off the Attachments panel onto the Desktop, onto a Directory View Folder, or onto a Folder icon.LBL="" HELPID="Printing_Attachments"Printing AttachmentsTo print an attachment, select its icon and choose "Print" from the right mouse button popup menu in the Attachments panel. The attachment is printed on the default printer for your system. NoteIt isn't useful to print some types of attachments. For example, MediaMail allows you to send a sound attachment to the printer. However, the printer cannot print it.LBL="" HELPID="Deleting_Attachments"Deleting AttachmentsSome types of attachments, such as video, can be very large. If you wish to save the text of a message that contains a video attachment, you can conserve system resources by deleting the video attachment first. To delete an attachment, select its icon and choose "Delete" from the right mouse button popup menu in the Attachments panel. Once you delete an attachment, its icon changes to represent an empty symbolic link.After deleting an attachment, you may undelete it by selecting "Undelete" from the right mouse button popup menu. Once you update the folder containing the message, your deletions are permanent.You cannot display a deleted attachment. LBL="" HELPID="Receiving_Large_Messages"ID="94751"Receiving Large MessagesSome messages, particularly those containing attachments, can be very large. Some systems are not configured to receive messages that exceed a particular size limit, so a very large message may be sent in several smaller pieces which are reassembledas they arrive on your system.When the pieces of a large message begin arriving, you receive a notification message. The notification message has an attachment that you may use to check the status of the incoming pieces. Once all the pieces have arrived, they are reassembled and the entire large message is deliveredto your mailbox. Attachments contained in reassembled messages behave slightly differently than other attachments. In particular, the attachments are occupying space on your hard disk, in your ~/Mail/detach.dir directory. If you delete the message, the attachments will not be automatically deleted and will continue to take up space on your disk. To delete them, open a directory view of your ~/Mail/detach.dir directory and drag the large files to the dumpster.MediaMail reassembles messages by using a .forward file in your home directory. For more information, see IDREF="51930" TYPE="TITLE""MediaMail and your .forward file."LBL="" HELPID="Managing_Messages"Managing Your MessagesIt's important to organize and manage your messages, particularly if you receive many of them. Most people find it easy to process mail as they read it. These sections describe actions you may take after reading a message:IDREF="49391" TYPE="TITLE""Saving Messages" and IDREF="69876" TYPE="TITLE""Preserving Messages"IDREF="10431" TYPE="TITLE""Assigning Marks and Priorities"IDREF="61440" TYPE="TITLE""Deleting Messages"IDREF="93137" TYPE="TITLE""Printing Messages"IDREF="86655" TYPE="TITLE""Sorting Messages"IDREF="71273" TYPE="TITLE""Searching Within a Message"IDREF="41596" TYPE="TITLE""Replying to a Message"IDREF="44198" TYPE="TITLE""Forwarding a Message"LBL="" HELPID="Saving_Messages"ID="49391"Saving MessagesOrganize your mail by saving important messages in mail folders. You can save a message when viewing its message summary in the MediaMail window or right after reading it in the Message window.To save a message in the MediaMail window, Select it in the Message Summaries list. Then,Choose "Save" from the Message menu, orClick the Save button. The Save dialog box appears. Use the directory popup menu and scrolling list to select a Folder in which to save the message. If the folder does not yet exist, you can create it by typing the new folder's name in the File field. Click the Save button in the dialog box. (See IDREF="74727" TYPE="TITLE""File Finder" for information on the use of the Directory popup menu and scrolling list.)ShortcutIn the directory scrolling list, double-click a folder name to save the message in that folder; double-click a directory name to view the contents of that directory.To save more than one message, select a range of messages from the Message Summaries list. Use the control key with the left mouse button to select a discontinuous range of messages. Or, type message numbers in the Message field of the Save dialog box. Then click the Save button.You may choose to save a message immediately after reading it, as you go through your new mail. In the Message window:Click the Save button to bring up the Save dialog box. Select a folder in which to save the message.Click the Save button in the dialog box. Save only text parts of the message to a file by setting the "Save Text Only" check box. Use this option when you save the message as a file in a directory, not as a message in a folder. As a file, the headers are removed, thus MediaMail no longer recognizes it as a message. To overwrite the contents of the folder instead of adding to it, click the "Overwrite File" check box. Both check boxes are automatically unset after each save operation.If your message has attachments, you may wish to click the "Prune Large Parts" check box. When this check box is on, attachments that are larger than 10,000 bytes (by default) are automatically removed from the message before it is saved. Since some types of attachments, particularly video captures, can be very large; you should use this check box whenever possible to avoid consuming too many system resources. To change the 10,000 byte limit, change the setting of the attach_prune_size variable by choosing IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.Once you have saved a message, MediaMail marks it as saved in the Message Summaries list. An "S" appears after the message number. A copy of the message remains in your Mailbox until the Mailbox is updated. If you do not want to have a particular saved message deleted from your Mailbox, you can preserve it. See IDREF="69876" TYPE="TITLE""Preserving Messages" for more information. LBL="" HELPID="Preserve"ID="69876"Preserving MessagesWhen you save a message in a mail folder, a copy of the message remains in your Mailbox until you update your Mailbox. Then the copy is deleted. You can specify a messages to be preserved in your Mailbox, so the copy of the saved message remains in your Mailbox even after the Mailbox is updated. To preserve a message, select it from the Message Summaries list. Then choose "Preserve" from the Edit menu in the MediaMail window. A "P" appears next to the message number. To remove the preserved status from a message, choose "Unpreserve" from the Edit menu in the MediaMail window.LBL="" HELPID="Marks_and_Priorities"ID="10431"Assigning Marks and PrioritiesMarks can be used to tag messages for later reference. They are temporary and are not be saved when the folder is updated. To place a mark on a message, select it from the Message Summaries list. Then choose "Mark" from the Edit menu in the MediaMail window. A "+" appears next to the message number.You can also assign a priority to a message. There are three default priorities: Low, Medium, and High. Priorities, unlike marks, are saved when folders are updated. To place a priority on a message, select the message in the Message Summaries list. Then choose a Priority from the Edit menu of the MediaMail window. The first letter of the priority you have chosen (L, M, or H) appears next to the message number. To remove priority, set the priority to "Normal."You may also specify a priority of your own by choosing "Other" from the Priority menu.HintTo see message summaries in priority order, choose "By Priority/Mark" from the Sort menu in the MediaMail window. Marked messages have the highest priority, followed by messages tagged High, Medium, and Low. LBL="" HELPID="Delete"ID="61440"Deleting MessagesIt's a good idea to delete unimportant mail after reading it to conserve system resources and improve the efficiency of MediaMail. You can delete a message when viewing its message summary in the MediaMail window or right after reading it in the Message window. To delete a message from the MediaMail window, Select it from the Message Summaries list. EitherChoose "Delete" from the Message menu, orClick the Delete button.The deleted message remains in your Mailbox with a "*" next to the message number. It is removed when the Mailbox is updated. To delete more than one message, select a range of messages in the Message Summaries list. Use the control key with the left mouse button to select a discontinuous range of messages. Or, type the message numbers, called a message list in the IDREF="51807" TYPE="TITLE""Messages Field." Then click the Delete button.You may choose to delete a message immediately after reading it, as you go through your new mail. Clicking on the Delete button on the Message window deletes the message and displays the next message.LBL="" HELPID="Printing_Messages"ID="93137"Printing MessagesYou can print a message when viewing its message summary in the MediaMail window, or right after reading it in the Message window.To print a message from the MediaMail window, Select it in the Message Summaries list.Either, Choose "Print" from the Message menu, orClick the Print button,A Print dialog box appears. Select the desired printer from the scrolling list.Click the Print button in the dialog box. The Print dialog box accessed via the Message menu offers the option of choosing what message headers get printed with the message. The Print dialog box accessed via the button does not.To print more than one message, select a range of messages in the Message Summaries list. Use the control key with the left mouse button to select a discontinuous range of messages. Or, type the message numbers, called a message list in the IDREF="51807" TYPE="TITLE""Messages Field." Then click the Print button.You may choose to print a message immediately after reading it, as you go through your new mail. In the Message window,Click the Print button to bring up a Print dialog box. Select the desired printer from the scrolling list.Then click the Print button in the dialog box. You can specify a default printer using the printer variable. For information about or to set the printer variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Print_Dialog"ID="70550"Using the Print Dialog BoxTo print a message, select it from the Message Summaries list in the MediaMail window. Then, choose "Print" from the Message menu. The Print dialog box appears. Select the desired printer from the scrolling list and click the Print button. In the Print dialog box, you can adjustwhich messages are printed by changing the message list in the Messages field. See IDREF="79697" TYPE="TITLE""Entering Message Lists" for more information.which headers, if any, are printed along with the message by setting one of the Print Message radio buttons.which printer to use, by selecting it from the Printers list.By default, the entire message including the headers is sent to the printer. Most message attachments are not printed. Short, plain-text attachments that are not encoded are printed, as are attachments that are themselves MediaMail messages. Other attachments are only summarized, as they are in the Message window.LBL="" HELPID="Sorting"ID="86655"ID="55761"Sorting MessagesMessages are listed in the Message Summaries list in the order they are received. To re-sort the messages, select different sort criteria from the Sort menu in the MediaMail window. SelectBy Date to order messages by the date and time they were sent.By Subject to order messages alphabetically by the text in the Subject field. By Author to order messages alphabetically by the sender's name.By Length to order messages by message length.By Priority/Mark to order messages by priority or mark, with marks preceding priority messages, then priority High, Medium, and Low. (See IDREF="10431" TYPE="TITLE""Assigning Marks and Priorities" for more information.)By Status to order messages by status (read, deleted, saved, etc.).LBL="" HELPID="Searching"ID="71273"Searching Within a MessageTo search for a word or string of words in a message you are reading: Choose "Search" from the Find menu in the IDREF="56783" TYPE="TITLE""Message Window." The Search Text dialog box appears. Type the text you are looking for into the Search field.Click the Search button. If the text you specified is in the message, it appears highlighted. You may need to scroll the message to bring the selected text into view.LBL="" HELPID="Replying_to_a_Message"ID="41596"Replying to a MessageYou can reply to a message when its summary is selected in the MediaMail window or right after reading it in the Message window. When you reply to a message a IDREF="83772" TYPE="TITLE""Compose Message Window" opens, pre-addressed to the author of the original message. Also, the subject of the original message is added to the Subject field of the reply message, prepended with "Re."To reply to a message from the MediaMail window, Select the message from the IDREF="39560" TYPE="TITLE""Message Summaries List."Either,Choose "Reply" from the Compose menu, orClick the Reply button.The "Reply" command in the Compose menu opens a rollover menu.Choose "Sender Only" to send a reply to only the author of the original message. Choose "All Recipients" to send a reply to the author and all recipients of the original message. Choosing "Sender (Include Msg.)" is the same as choosing "Sender Only" but also includes an indented copy of the original message in the body of the reply.Choosing "All (Include Msg.)" is the same as choosing "All Recipients" but also includes an indented copy of the original message in the body of the reply.To reply to a message immediately after reading it, click the Reply or Reply All button in the Message window.Choose Reply to send a reply to only the author of the original message.Choose ReplyAll to send a reply to the author and all the recipients of the original message. Once the Compose Message window is opened, click the Include button to include an indented copy of the original message in the reply message. To include an unindented copy of the original message, choose Nonindented from the Messages rollover menu in the Include menu. LBL="" HELPID="Forwarding_a_Message"ID="44198"Forwarding a MessageThere are two ways to send a message you've received to another person: you may resend the message, or forward it. When you resend a message you are not given the opportunity to edit it, and it appears to be from the original sender when it arrives in the recipient's Mailbox. When you forward a message, you may edit it in a Compose Message window and when delivered, it appears to be from you.You may forward and resend messages from either the MediaMail window or the Message window.In the MediaMail window,Select the message you wish to forward from the Message Summaries list. Either,Choose "Forward" from the Compose menu, orClick the Forward button.The "Forward" command in the Compose menu opens a rollover menu.Choose "Resend" to send the message unedited. The Resend dialog box opens. Fill in the address(es) of the intended recipient(s) and click the OK button.Choose "Edited" to edit or add your comments to the message. A IDREF="83772" TYPE="TITLE""Compose Message Window" opens that includes a copy of the original message in the body of the forwarded message. The subject of the original message is added to the Subject field of the forwarded message, prepended with "(Fwd)." Edit the message, fill in the recipient's address, and click the Send button.Choose "As Attachments" to forward the message as an attachment of a new message. A IDREF="83772" TYPE="TITLE""Compose Message Window" opens that includes a copy of the original message in the IDREF="19540" TYPE="TITLE""Attachments" area. The subject of the original message is added to the Subject field of the forwarded message, prepended with "(Fwd)." Write a message, fill in the recipient's address, and click the Send button.You can forward a message immediately after reading it, as you go through your new mail. In the Message window,Click the Forward button. A IDREF="83772" TYPE="TITLE""Compose Message Window" opens that includes a copy of the original message in the body of the forward message. The subject of the original message is added to the Subject field of the forwarded message, prepended with "(Fwd)." Edit the message, if desired.Fill in the recipient's address.Click the Send button.LBL="" HELPID="Composing_Messages"ID="41844"Composing MessagesYou can compose and send new messages, edit and forward existing messages, and compose a reply to existing messages using the Compose Message window. To compose a new message,Choose "Compose New" from the Compose menu, orClick the Compose button in the MediaMail window.A Compose Message window appears.LBL="" HELPID="Compose_Window"ID="83772"Compose Message WindowThe Compose Message window is used to compose and send messages. It appears whenever you initiate a new composition, or when you reply to or forward a message.FILE="compsc.bw" POSITION="INLINE" SCALE="FALSE"LBL="1-3"Figure 1-3 Compose Message windowThe Compose Message window has several areas, each of which has a special function. Use the Layout menu to choose which areas to display.The areas are:IDREF="92891" TYPE="TITLE""Folder Panel"IDREF="27859" TYPE="TITLE""Tool Bar"IDREF="18348" TYPE="TITLE""Message Headers Panel"IDREF="55291" TYPE="TITLE""Attachments Panel"IDREF="93056" TYPE="TITLE""Message Body"IDREF="41941" TYPE="TITLE""Button Panel"IDREF="37021" TYPE="TITLE""Status Bar" (not displayed by default)LBL="" HELPID="Comp_Folder_Panel"ID="92891"Folder Panel The Folder Information panel appears below the menu bar. This area has two parts.The Folder field shows the name of the current folder, which contains the displayed message. (See IDREF="15698" TYPE="TITLE""Using Folders" for more information.)The IDREF="51807" TYPE="TITLE""Messages Field"displays the message number of the message that is selected in the MediaMail window. This field is used when IDREF="70253" TYPE="TITLE""Including Messages and Files."LBL="" HELPID="Comp_Tool_Bar"ID="27859"Tool BarThe Tool Bar contains five buttons which are used for different types of attachments.COLUMNS="2"LEFT="0" WIDTH="135"IconLEFT="140" WIDTH="153"UseLEFT="0" WIDTH="135"FILE="fileatt.bw" POSITION="TBLCELL" SCALE="FALSE"LEFT="140" WIDTH="153"Attach a file to a messageLEFT="0" WIDTH="135"FILE="audatt.bw" POSITION="TBLCELL" SCALE="FALSE"LEFT="140" WIDTH="153"Create a new audio attachment,
using the microphone on your
workstationLEFT="0" WIDTH="135"FILE="stillatt.bw" POSITION="TBLCELL" SCALE="FALSE"LEFT="140" WIDTH="153"Create a new still image attachment,
using the camera on your
workstationLEFT="0" WIDTH="135"FILE="vidatt.bw" POSITION="TBLCELL" SCALE="FALSE"LEFT="140" WIDTH="153"Create a video image attachment,
using the camera on your
workstationLEFT="0" WIDTH="135"FILE="screenatt.bw" POSITION="TBLCELL" SCALE="FALSE"LEFT="140" WIDTH="153"Create a new screen-capture
attachmentLBL="1-1"Table 1-1 ID="29618"Icons in the MediaMail Tool BarSee IDREF="66364" TYPE="TITLE""Sending Attachments" for more information.LBL="" HELPID="Comp_Headers"ID="18348"Message Headers PanelThe Message Headers panel is located above the Message Body. This panel has three parts.The text entry field and the To: popup menu are used for IDREF="98749" TYPE="TITLE""Entering Addresses."The Subject field is used to specify the subject of the message.The scrolling list and the Edit, Expand, and Remove buttons make up the Address Editing area, which is used to add, delete, or change addresses once you've entered them. See IDREF="92406" TYPE="TITLE""Editing Addresses" for more information.This panel cannot be turned off using the Layout menu.LBL="" HELPID="Comp_Attachment_Panel"ID="55291"Attachments PanelThe Attachments panel displays icons for files you have attached to the composition. You may drag and drop icons from the Desktop to this area, or you may use the buttons on the Tool Bar to add attachments to your message.See IDREF="66364" TYPE="TITLE""Sending Attachments" for more information.LBL="" HELPID="Comp_Message_Body"ID="93056"Message BodyThe Message Body, located in the center of the window, is where you compose and edit the message you will send.See IDREF="30641" TYPE="TITLE""Editing Text" and IDREF="89119" TYPE="TITLE""Formatting Text" for more information.LBL="" HELPID="Comp_Button_Panel"ID="41941"Button PanelThe Button Panel is located under the Message Body. It provides shortcuts for common tasks:Send sends the message and closes the Compose Message window.Includeadds an indented copy of the message(s) whose number(s) appear in the IDREF="51807" TYPE="TITLE""Messages Field." Cancel cancels a message; use this button to close the Compose Message window if you decide not to send a message you have started to compose.LBL="" HELPID="Comp_Status_Bar"ID="37021"Status BarThe Status bar appears at the bottom of the window, and is not displayed by default. It displays brief error and informational messages, the name of the folder containing the current message, and the number of new, unread, and deleted messages in the folder.HintIf the Status bar is too small to display an entire error or informational message, choose "Output Area" from the Layout menu in the MediaMail window. The entire message is visible in the output area.LBL="" HELPID="Addressing"ID="33501"AddressingTo address a message, type the recipients' addresses into the field next to the To: popup menu in the Compose Message window, then press <Enter>. When sending a message to more than one address, separate the addresses with commas.Addresses can be placed in the To, Cc, and Bcc fields.To addresses are those to whom the message is directed.Cc addresses are those you wish to receive a carbon copy.Bcc addresses are those you wish to receive a Blind carbon copy. Bcc addressees receive a copy of the message, but do not appear in the message's headers, so To and Cc recipients cannot tell that the Bcc recipient received a copy.See IDREF="98749" TYPE="TITLE""Entering Addresses" for information on entering addresses into these fields.The simplest addresses are the login names of the local users you wish to send your message to, for example: martha, fred, jerry, jane.Mail can also be sent to an alias, which is a single short address that represents a longer address or a group of addresses. You must create an alias before you can use it; see IDREF="26865" TYPE="TITLE""Creating Aliases" for more information.Addresses for non-local users contain "!", "@" and "%" characters, which are used to separate the hostnames from the user name. Some examples are:fred@gizmos.comgizmo!fredwheelie!gizmo%fredThe best way to determine a user's e-mail address is to simply ask the user. If your mail isn't delivered using the address they specify, contact your system administrator.LBL="" HELPID="Address_Entering"ID="98749"Entering AddressesThe To: popup menu and the text field next to it are used to specify the recipients of your message. Enter one or more addresses into the text field next to the To: popup menu. These are the To recipients for the message. Separate addresses with spaces or commas and spaces. When you have finished entering To recipients, press <Enter>. The addresses are now shown in the list directly below the text field, and the popup menu changes to Cc:.Enter the addresses of people to whom you would like carbon copies sent. When you have finished (or if you don't want to send carbon copies), press <Enter>. These addresses are shown in the list directly below the text field, and the cursor moves to the Subject field.Enter the subject of your message and press <Enter>.The cursor moves to the Message Body area, where you enter the text of your message.LBL="" HELPID="Address_Editing"ID="92406"Editing AddressesLBL="" HELPID=""Adding AddressesTo add To, Cc, or Bcc recipients:Use the popup menu to select "To", "Cc", or "Bcc".Enter the addresses into the text field. Press <Enter>. The addresses appear in the list below the text field.LBL="" HELPID=""Changing AddressesTo fix a typing error you have made in an address:Click the address in the list below the text field.Click the Edit button. The address moves to the text field.Make changes to the address. Press <Enter> to return the address to the list below the text field.LBL="" HELPID=""Removing addressesTo remove an address:Click the address in the list.Click the Remove button.LBL="" HELPID=""Expanding Aliases If an address is an alias, you may display the full address or addresses that the alias represents. Select the alias in the list.Click the Expand button, below the list. This replaces the alias name with the full address or addresses.The Expand button is useful when you have created a group alias and you want to send a message to most, but not all, of the people in the group. First address the message to the alias, then expand the alias and remove those in the group to whom you do not want the message sent.See IDREF="93539" TYPE="TITLE""Aliases" for more information.LBL="" HELPID=""Using the Address BrowserThe Address Browser dialog provides an interactive interface to the address book program, also known as the "directory service". If you have such a program available, this dialog acts as a "phone book" to look up electronic mail addresses for you. You must specify the name of the address book program in the address_book variable; to view or set "Variables," select the Variables item from the Options menu of the "Main Window" to bring up the Variables dialog.Type a pattern of the form expected by your address book program in the Pattern field and click Search. If Z-Mail has remembered the result of a previous lookup of that pattern, the remembered result appears in the Recalls field. The address book program is also executed, and the results are displayed in the Matches area. This permits the remembered lookup to be verified against the current address book information.The Edit menu provides Remember and Forget functions. If Remember is selected, Z-Mail stores the contents of the Pattern and Recalls fields. At any time thereafter, when the Pattern string is used to address a message, the address from the Recalls field is used. This behavior is controlled by the variable address_cache; to set this variable, select the Variables item from the Options menu of the "Main Window" to bring up the Variables dialog.If Forget is selected, any remembered address associated with the value of the Pattern field is forgotten. If the Pattern field is empty, Z-Mail looks for the first pattern that corresponds to the value of the Recalls field, and forgets that pattern instead. If several patterns recall the same address, only one is forgotten.Forget All causes the list of all remembered addresses, not just those matching the Pattern or Recalls fields, to be discarded.The Display toggles below the Matches area allow you to change the view to show either any descriptive text generated by your address book program, or the actual electronic mail addresses associated with each description. For example, your address book program might return: Fred Jones, President, Jones Inc. <fred@fjones.com> If Descriptions is selected, the Matches area displays only the text "Fred Jones, President, Jones Inc.". If Addresses is selected, the Matches area displays the address <fred@fjones.com>.The Options menu provides access to the Aliases dialog, where your personal addressing shorthands (aliases) are stored. When sending a message, aliases are always substituted before either the remembered patterns or the address book are consulted.See the address_book and lookup_sep variables for interface specifications of the address book program; select the Variables item from the Options menu of the "Main Window" to bring up the Variables dialog.LBL="" HELPID="Including_Messages_and_Files"ID="70253"Including Messages and FilesWhen composing a message, you can add other messages and files into your composition. To add a message to your composition, Select the message from Message Summaries or type a message list in the Messages field in the Compose Message window. (See IDREF="79697" TYPE="TITLE""Entering Message Lists" for more information.)Choose one of the following commands from the rollover Message menu in the Include menu in the Compose Message window.Choose "Indented" to indent the message in the body of your composition, to differentiate it from the rest of the message.Choose "Nonindented" to copy the message into the body of your composition, unindented.Choose "As Attachment(s)" to add the message as an attachment (see IDREF="19540" TYPE="TITLE""Attachments" for more information).When a message is included, MediaMail automatically inserts a string of text before and after the message. For example,On Jan 28, 2:30pm, Linda Smith wrote: precedes the message, and >-- End of exerpt from Linda Smith ends the message.When a message is included as indented, each line of text is prefaced with >When a message is included as non-indented, the lines of text are not prefaced with this character.To add a file to your composition, Choose "Insert" or "Replace" from the File rollover menu in the Include menu of the IDREF="83772" TYPE="TITLE""Compose Message Window."Insertname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' adds a copy of the selected file to the body of your message.Replacename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' replaces the body of your message with the selected file.A IDREF="74727" TYPE="TITLE""File Finder" dialog box appears. Use the directory popup list and the scrolling list in the File Finder to select a file to include.Click the OK button in the File Finder.LBL="" HELPID="Sending_Attachments"ID="66364"Sending AttachmentsAn attachment is a file that is usually created by an application outside of MediaMail and is sent with the message. There are two ways to attach:You can attach an existing file.You can create a new audio, video, still image, or screen capture file.LBL="" HELPID="Attaching_Existing"Attaching an Existing FileTo attach an existing file to your message, Click the paper clip button in the tool bar, or choose "File..." from the Attach menu in the Compose Message window. The Attachments dialog box appears. Use the directory popup menu and scrolling list in the Attachments dialog to select a file to attach. (See IDREF="74727" TYPE="TITLE""File Finder" for information on using the directory popup menu and scrolling list.)Be certain that Autotype is set (click the Auto-type check box) so that MediaMail determines the type of file and the encoding required for safe delivery. When Autotype is on, the File Type and Encoding popup menus are insensitive.Once you have specified the name, type, and encoding for the file, click the Attach button to attach it to the message. The file appears in the Attached Documents scrolling list at the bottom of the dialog box. The file also appears as an icon in the attachments panel in the Compose Message window.In general, you keep the Autotype check box turned on so that your attachments are correctly processed for delivery. If you prefer to specify the file type yourself, it is important to set the File Type menu appropriately so the recipients can open and read your attachments. The File Type menu indicates the type of the file you are sending, which determines what program to execute to display the attachment when it is received; the setting of this menu also determines whether the file must be encoded for safe inclusion in the message. For example, if you are sending a graphic image you can select "image/gif" as the file type. Most applications that import graphics can read GIF format. If you don't know what type of file you are sending, or if it does not appear in the File Type menu, select the type "application/octet stream."An encoding must be specified to send binary data. This encoding is usually "base64" for IDREF="20281" TYPE="TITLE""MIME" compliance (although you may set it to "uuencode" or "btoa" for compatibility with older, non-IDREF="20281" TYPE="TITLE""MIME" mailers). These encoding programs convert binary data into ASCII data, which is the only kind that can be transmitted via most electronic mail systems. You may also use an encoding to reduce the size of regular ASCII data. The "compress" encoding does this.If you are uncertain what encoding to use, select "None." MediaMail automatically supplies an encoding when one is required, even if the Encoding menu is set to "None."If you decide not to send a particular attachment, select it in the Attached Documents list and click Unattach.If you change the File Type or Encoding for an attachment before sending, be certain to click the Attach button again to re-attach the file with the new type or encoding. If you do not click the Attach button, changes to the type or encoding have no effect.See IDREF="81397" TYPE="TITLE""Attachment Types" for additional information.LBL="" HELPID="Attaching_New"Creating a New AttachmentThe buttons on the IDREF="27859" TYPE="TITLE""Tool Bar" are for creating some types of attachments directly from the Compose Message window. You can create audio attachments if your workstation is equipped with a microphone. If your workstation has a camera, you can create still image and video attachments. You may also take screen captures and send them as attachments.To create a new attachment,Click the appropriate button for the type of attachment you wish to create. For example, to create an audio attachment, click the button containing the picture of the microphone.An application starts on your workstation. The application is suitable for the type of attachment you are creating:Audio [link to program help]Still image[link to program help]Video[link to program help]Screen snap[link to program help]Use the program to capture your attachment. For example, if you are creating an audio attachment, click the Record button, speak into your microphone, and click the Stop button.Exit the application.An attachment icon now appears in the Attachments panel of the Compose Message window. LBL="" HELPID="Editing_Text"ID="30641"Editing TextTo edit a message you are composing, use the items in the Edit menu in the IDREF="83772" TYPE="TITLE""Compose Message Window." In addition to "Cut", "Copy", and "Paste" menu items, MediaMail offers Paste Special and Format rollover menus. See IDREF="89119" TYPE="TITLE""Formatting Text" for more information about using these two items. Keyboard shortcuts can be used to position the cursor, scroll the display, delete text, and insert new lines. (These key bindings are similar to those used in the Emacs editor and are provided as defaults; you or your system administrator may override them by specifying different defaults in MediaMail's app-defaults file.)ShortcutKeyboard shortcuts to move the insertion point:Ctrl+f forward one characterCtrl+bbackward one characterCtrl+n down one lineCtrl+p up one lineAlt+[backward one paragraphAlt+] forward one paragraphAlt+fforward one wordAlt+bbackward one wordCtrl+abeginning of lineCtrl+eend of lineAlt+<beginning of textAlt+>end of textShortcutKeyboard shortcuts to scroll the display:Ctrl+zone line upAlt+zone line downCtrl+vone page downAlt+vone page upShortcutKeyboard shortcuts to delete text:Ctrl+dnext characterCtrl+hprevious characterCtrl+ubackwards to start of lineCtrl+kforwards to end of lineCtrl+wprevious wordAlt+dnext wordShortcutKeyboard shortcuts to insert new lines:Ctrl+mbelow the insertion pointCtrl+oabove the insertion pointLBL="" HELPID="Formatting_text"ID="89119"Formatting TextTo format a message you are composing, use the items in the Edit menu in the IDREF="83772" TYPE="TITLE""Compose Message Window." In addition to "Cut", "Copy", and "Paste" menu items MediaMail offers Paste Special and Format rollover menus. The Paste Special rollover menu has two items.Indented name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' pastes the contents of the clipboard (the last text you cut or copied) at the insertion cursor like a normal Paste, but also indents the text and precedes every line with "> ". See the indent_str variable if you wish to change the characters that preceed the indented text. This is useful when you want the pasted text to stand out in your composition.Fill name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' pastes the contents of the clipboard (the last text you cut or copied) at the insertion cursor like a normal paste, but also fills each pasted line by rearranging the line breaks so that each line is as long as possible without exceeding the setting of the wrapcolumn variable (78 characters by default). This is useful when the pasted text contains line breaks that cause it not to flow properly.The Format rollover menu has four items.Fill name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' fills each line in the selected region by rearranging the line breaks so that each line is as long as possible without exceeding the setting of the wrapcolumn variable (78 characters by default).Indent name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' indents the text and precedes every line with "> ". See the indent_str variable if you wish to change default characters that preceed the indented text.Unindent name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' removes the indent characters that appear at the beginning of each line of the selected region.Pipe through Command name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' sends the selected region though the command you specify, replacing the selected region with the output of the command.For information about or to set the value of the indent_str and wrapcolumn variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu of the MediaMail window.LBL="" HELPID="Saving_Draft"Saving a DraftYou can save a partially completed composition in a file by choosing "Save as Draft" from the Message menu. To restart the composition later, Choose "Replace" from the Messages rollover menu in the Include menu of the Compose Message window. A IDREF="74727" TYPE="TITLE""File Finder" dialog box appears. Use the directory popup list and the scrolling list in the File Finder to select a file to include.Then, click the OK button in the File Finder. (See IDREF="70253" TYPE="TITLE""Including Messages and Files" for more information.)Delete the message headers that appear in the Message Body area, and re-enter the recipients in the Message Headers panel.LBL="" HELPID="Different_Editor"Using a Different EditorTo use an external editor, such as jot or vi, to compose your message, choose "Editor" from the Edit menu. Your composition appears in the editor program. When you quit the editor program, your edited composition reappears in the Compose Message window. You can specify a particular editor by setting the visual or wineditor variables. For information about or to set the visual or wineditor variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Search_and_Replace"ID="80893"Search and ReplaceUse the Search and Replace dialog box to search for and optionally replace a word, or string of words, in the message you are composing. To open the Search and Replace dialog box, choose "Search/Replace/Spell" from the Edit menu in the IDREF="83772" TYPE="TITLE""Compose Message Window."To search for a word or word string, Type the text you are looking for into the Search field.Click the Search button. The results of the search appear at the bottom of the dialog box. Found text appears selected (highlighted) in the message. You may need to scroll the message to bring the selected text into view.To replace a word or word string, Type the existing text into the Search field.Type the replacement text in the Replace field. Click the Replace button. The text scrolls to the first found occurrence of the specified text, and select (highlight) it.A dialog box appears asking you to confirm the replacement. Once you have confirmed the replacement, the text scrolls to the next occurrence. These actions are repeated for all occurrences.Select Next Occurrence to search forward from the current cursor position, or All Occurrences to search the entire text. When using Next Occurrence, choose Wrap Around if you want to the search to resume at the beginning of the text when the pattern is not found between the current position and the end of the text. Choose Ignore Case if your pattern should match regardless of upper- or lowercase spelling. To search for a word, or string of words, in a message you are reading, choose "Search" from the Find menu in the IDREF="56783" TYPE="TITLE""Message Window." See IDREF="71273" TYPE="TITLE""Searching Within a Message" for more information.The Search and Replace dialog box also includes a spelling checker. See IDREF="22897" TYPE="TITLE""Checking Spelling" for more information.LBL="" HELPID="Spell_Checking"ID="22897"Checking SpellingTo check the spelling in a message you are composing, Choose "Search/Replace/Spell" from the Edit menu in the IDREF="83772" TYPE="TITLE""Compose Message Window."The Search and Replace dialog box opens.Click the Spell button. The Misspelled Words list at the right is filled in with possible spelling errors. To correct a misspelling, select the word from the list. This word is copied to the Search field. Fill in the correct spelling in the Replace field.Select All Occurrences.Click the Replace button.LBL="" HELPID="Sending_a_Message"ID="44042"Sending a MessageTo send a composed message, click the Send button at the bottom of the Compose Message window. Once you have clicked Send, the Compose Message window is closed, and your message is on its way and cannot be retrieved or canceled.If you have opened a Compose Message window and you decide not to send the message, click the Cancel button. If you already started typing the message you are given the option to save what you have written.LBL="" HELPID="Sending_Large_Messages"Sending Large MessagesIf your composition is very long or contains one or more large attachments, a dialog may appear giving you the option to send the message in several pieces. Some mail systems are not able to receive very large messages. If the recipient uses MediaMail, the pieces will be reassembled once they are delivered. (Other MIME-compliant mail programs may also provide this reassembly feature.)Message splitting options are controlled by the variables split_size and split_limit, as well as the split_send option to the verify variable. For information about or to set these variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.Sending very large messages may temporarily consume a significant amount of space on your hard disk. MediaMail automatically encodes most types of attachments so they may be safely delivered; the encoding typically increases the size of the message by approximately 33%. Also, duplicate copies of some or all the message pieces may exist briefly on your hard disk until they are collected by sendmail for delivery.For example, if you send a 15 MB message, it will expand to 20MB after encoding. Copies of the message pieces may sit in the sendmail queue briefly, where they may occupy up to an additional 20MB of disk space. In other words, sending a 15 MB message may temporarily require up to 40 MB of disk space. If you automatically keep copies of your outgoing mail messages by setting the record variable, an additional copy of the encoded message will also remain on your hard disk. You may avoid keeping copies of outgoing messages that contain attachments by setting the attachments option of the record_control variable. To keep copies of messages that are below a certain size, set the value of the record_max variable. For information about or to set these variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Compose_Options"Setting ID="82130"Compose OptionsThe Compose Options dialog box allows you to set a variety of options associated with composing a message. To open the Compose Options dialog box, choose "Options" from the Options menu in the IDREF="83772" TYPE="TITLE""Compose Message Window."You may change the following items. When set,Record Filename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' identifies a file to which all outgoing messages are copied. (See the record variable.)Log Filename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' identifies a file to which only the headers of all outgoing messages are copied. (See the logfile variable.)Autosignname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' appends the contents of your Signature file to your outgoing mail. To create a Signature file, choose "Signature" from the Options menu in the MediaMail window. (See IDREF="94208" TYPE="TITLE""Creating a Signature" for more information.)Edit Headers name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' allows you to specify the recipients and subject of your message by typing in a text area, rather than in the text fields that typically appear in the Compose window.Autoclearname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' clears the text from the Compose Message window after sending a message. This option is useful when the autodismiss variable is off, thus leaving the Compose Message window open after the message is sent. The same window can be used to send additional messages.Autoformatname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' MediaMail attempts to automatically format your mail before it goes out. You may type text without pressing <Enter> at the ends of lines, and MediaMail figures out where to wrap the lines.Verbosename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' opens a IDREF="16257" TYPE="TITLE""Text Pager," which displays output generated by the mail transport agent while it delivers mail. This is useful to a system administrator to solve mail delivery problems.Record-Username='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' Records a copy of your message in a folder in your folder directory (see the folder variable) that has the same name as a recipient of your mail. (Note, the folder must already exist for this option to take effect.)Send Time Check -- MediaMail passes addresses in your composition to the address book program immediately before it is sent. See "Address Browser" for more information.Return-Receiptname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' automatically mails a confirmation message to you when the mail is delivered to the recipient' workstation.SynchSendname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' causes MediaMail to wait for each message to be sent before returning control to the user.Sort Addresses name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' causes addresses to be sorted alphabetically within each field.Confirm Send name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' causes a dialog to appear asking you to confirm sending the message to each addressee.Changes you make to these options apply to only the current composition. You can set some of these options permanently by setting the appropriate variables. For information about or to set the record, logfile, autoclear, autodismiss, edit_hdrs, and folder variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Folders"Using ID="15698"FoldersFolders are used to organize your mail. Your Mailbox is a folder where your mail is delivered. You can create new folders and save messages into them. You can also rename and remove folders. If you receive a large number of messages, you probably want to group your mail into a number of folders, each one holding related messages on a particular topic.By default, your folder directory is called Mail, and is located in your home directory.ShortcutYou may refer to folders in your folder directory by prefacing them with a "+". For example, +reports is shorthand for ~/Mail/reports.Your folder directory is specified by the folder variable. To use a folder directory other than ~/Mail, change the value of the folder variable. For more information about or to set the folder variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.See IDREF="49391" TYPE="TITLE""Saving Messages" for information about saving messages to folders.LBL="" HELPID="Opening_Folders"ID="64324"Opening FoldersYou can organize your mail by saving messages in mail folders. To open a folder, choose "Open" from the Folder menu in the MediaMail window. The Open Folder dialog box appears. Use the directory popup menu and scrolling list to select the Folder you want to open. Then click the Open button. (See IDREF="74727" TYPE="TITLE""File Finder" for information on using the directory popup menu and scrolling list.)The contents of the open folder are now displayed in the Message Summaries panel in the MediaMail window. You may have several folders open, but only one can be displayed in the MediaMail window at a given time. Use the IDREF="46309" TYPE="TITLE""Folder Popup Menu" to switch between open folders. Folders may be opened read-only by clicking the "Read Only" check box in the Open Folders dialog box. You cannot make changes to a folder that is opened read-only. A read-only folder loads somewhat faster, because MediaMail does not have to make a temporary working copy. If you lack permissions to modify the folder, MediaMail automatically marks the folder read-only, even if the "Read Only" check box is not set.To see only files that are mail folders, click the "Show Mail Folders Only" check box. To see files with names that begin with ".", click the "Hidden Files" check box.LBL="" HELPID="Removing_Folders"Removing FoldersTo remove a folder, choose "Remove" from the Folder menu in the MediaMail window. The Remove Folder dialog box appears. Use the directory popup menu and scrolling list to select the Folder you want to remove. Then click the OK button. (See IDREF="74727" TYPE="TITLE""File Finder" for information on using the directory popup menu and scrolling list.)LBL="" HELPID="Renaming_Folders"Renaming FoldersTo rename a folder, choose "Rename" from the Folder menu in the MediaMail window. The Rename Folder dialog box appears. Use the directory popup menu and scrolling list to select the Folder you want to rename. The folder name appears in the Old Name field. Type the desired name in the New Name field and click the Rename button. (See IDREF="74727" TYPE="TITLE""File Finder" for information on using the directory popup menu and scrolling list.)LBL="" HELPID="Closing_Folders"Closing FoldersTo close a folder, choose "Close" from the Folder menu in the MediaMail window. You may close only the folder that is currently displayed in the MediaMail window. To display a folder in the MediaMail window, use the IDREF="46309" TYPE="TITLE""Folder Popup Menu."LBL="" HELPID="Folder_Popup"ID="46309"Folder Popup MenuLBL="" HELPID=""Changing Among Open FoldersThe Folder popup menu, located at the top of the MediaMail window, is used to change among open folders. It shows the name of the folder whose contents are currently displayed in the Message Summaries list. Click the menu to open and view a list of all open folders. Click a folder name to display that folder. (See IDREF="64324" TYPE="TITLE""Opening Folders" for more information.)If you close one or more folders, "Reopen" is added to the bottom of the popup menu. When you choose "Reopen," a dialog box appears listing all the folders that you opened and subsequently closed. You may reopen one of the listed folders by double-clicking its name.LBL="" HELPID="Creating_Folders"Creating a New FolderYou can organize your mail by saving messages in mail folders. To create a new folder, choose "New" from the Folder menu in the MediaMail window. The New Folder dialog box appears. Use the directory popup menu and scrolling list to select a location of the Folder you want to create. If you do not change the default location, the folder is created in your ~/Mail directory. Type the desired name in the Name field, then click the Create button. (See IDREF="74727" TYPE="TITLE""File Finder" for information on the use of the directory popup menu and scrolling list.)LBL="" HELPID="Updating"ID="33900"Updating FoldersUpdate a folder to make permanent the changes that you have made to the folder since the last update. Deleted messages are removed from the folder and cannot be retrieved after an update. Copies of messages that have been saved to other folders are removed from the folder. (See IDREF="61440" TYPE="TITLE""Deleting Messages" and IDREF="49391" TYPE="TITLE""Saving Messages" for more information.)You can update only the folder that is currently displayed in the Message Summaries panel of the MediaMail window. To update the folder, choose "Update" from the Folder menu in the MediaMail window, or click the Update button.Note, updating your Mailbox folder changes the message summary status code for new, unread messages from "!" to "N" (see IDREF="39560" TYPE="TITLE""Message Summaries List" for more information.)LBL="" HELPID="Customizing"Customizing MediaMailWhen you make changes to MediaMail, those changes are automatically saved for you when you quit. By default, MediaMail saves most settings to a file named .zmailrc, in your home directory. LBL="" HELPID="Variables"ID="18954"VariablesSet variables to configure MediaMail and customize it. Use the Variables dialog box to learn about, view, or change the settings of the variables. Select "Variables" from the Options menu in the MediaMail window to bring up the Variables dialog box.The scrolled list at the left of the dialog box lists all of the MediaMail variables. The Variable Description area contains information about the selected variable. The area below the description contains the settings for the selected variable. For some variables, only check boxes labeled "Set" and "Unset" appear. For others, text fields, radio buttons, additional check boxes, or numeric sliders appear. The text in the Variable Description area explains the purpose of each item.To change the setting of a particular variable, select its name from the list. The appropriate settings for the selected variable appear below the Variable Description area; use them to make your changes.When entering text in a text field, click the field before beginning to type. Also, you must press <Enter> once you have finished entering the new value. Otherwise, your changes do not take effect.The value of a numeric variable is set by dragging the sliding bar in the scale until the desired value is shown. Use the Search For field to find a particular text string in the variable descriptions. Enter a word or phrase in the text field and click the Search button to search for it.The Load button reads values from a file.Changes you make are automatically saved when you exit MediaMail. To save your changes explicitly, choose "Save Configuration" from the Options menu in the MediaMail window.LBL="" HELPID="Headers"Changing HeadersHeaders appear at the beginning of each message. They provide information about the message, such as who sent it, return address, subject, and date of the message.With MediaMail, you can customize both the headers that are displayed on the mail you receive, and that appear on your outgoing mail. LBL="" HELPID="Changing_Displayed_Headers"ID="69411"Changing Displayed HeadersUse the Mail Headers dialog box to specify which headers are displayed when you read messages. To configure MediaMail to not display unwanted message headers on incoming messages, Choose "Headers" from the Options menu in the MediaMail window to bring up the Mail Headers dialog box.Click the "Ignore Headers" radio button.View the contents of the Current Settings scrolling list. These are all the headers that are currently being ignored (not displayed). Select items to add to the Current Settings list from the Available Choices scrolling list. Click the Add button.If you want tighter control over what is displayed in the message frame, you may specify which headers are the ones to display, and MediaMail ignores all others. To choose this option, click the "Show Only" radio button. Typical settings for this are: From Subject Date CcThe problem with setting explicit headers using the "Show Only" radio button is that MediaMail will ignore important headers you may not have anticipated wanting to see.If you have headers set in the Show Only list, MediaMail shows only those headers, even if you toggle the Headers dialog box back to the Ignored Headers list. You must click the "Show Only" radio button and unset all the Current Settings from that list in order for the Ignored Headers to be in effect.Changes you make are automatically saved when you exit MediaMail. To save your changes explicitly, choose "Save Configuration" from the Options menu in the MediaMail window.LBL="" HELPID="Creating_Custom_Headers"ID="31451"Creating Custom HeadersUse the Envelope dialog box to create your own customized mail headers for outgoing mail. To create custom headers, Choose "Envelope" from the Options menu in the MediaMail window. The Envelope dialog box opens.Type the desired header name in the Header Name field. Type the value of this header in the Header Text field. Click the Add button. Headers you define in this dialog box appear on your outgoing messages. Common customized headers include your phone number, address, organization, and other personal information. Examples:Organization: Z-Code Software Corporation
X-Phones: (415) 555-8649
Reply-To: fred@z-code.comA header name must consist of one word without spaces. Multi-word header names are usually separated by dashes, as in "Reply-To" above. The header usually contains a single line of text. If the header you are creating is not a standard header, or if you don't know whether it's standard or not, always precede the name of the header with "X¡" as in the "X-Phones" example above.To remove a custom header,Select it from the scrolling list in the Envelopes dialog box.Then click the Remove button. LBL="" HELPID=""Creating Custom Dynamic HeadersYou may also create dynamic headers. Unlike other headers, you may set dynamic headers to a particular value for a composition. For example, you can create a header named "X-Security-Level" and set it to "None," "Secret," or "Top Secret" for each composition.To create a custom dynamic headerDisplay the Envelope dialog by choosing "Envelope" from the Options menu in the MediaMail window.Enter the desired name in the Header Name field. If the header you are creating is not a standard header, or if you don't know whether it's standard or not, always precede the name of the header with "X¡" as in "X-Security-Level" above.Enter the possible settings for the header in the Header Text field, separated by pipe characters and surrounded by square brackets. For example:[ None | Secret | Top Secret ]Click the Add button.Dismiss the dialog by clicking the Close button.For additional information about dynamic headers, enter the commandmy_hdr -?in the command line in the MediaMail window.LBL="" HELPID=""Setting Custom Dynamic HeadersTo set the value of a dynamic header once you've created it, Choose "Dynamic" from the Address menu in the Compose window. The Compose Headers dialog appears.Use the pop¡up menus at the bottom of the dialog to specify the value for each dynamic header. Click Done to dismiss the dialog.To remove a custom header, Choose Envelope from the Options menu in the MediaMail window.Select the header you wish to remove from the scrolling list in the Envelope dialog.Click the Remove button. Click the Close button to dismiss the dialog.LBL="" HELPID="Fonts_Dialog"ID="43687"Customizing FontsThe Fonts dialog box allows you to change the fonts and labels used in MediaMail windows and dialog boxes. You can change the font for entire classes of objects, such as all the menus or buttons. Or, you can change individual objects separately; for example, you may change the font of only the Read button in the MediaMail window. To open the Fonts dialog box,Choose "Fonts" from the Options menu in the MediaMail window.The Fonts dialog box opens.The scrolling area at the top of the dialog box lists all the currently available fonts. Directly beneath it, the Fonts field displays the currently-selected font. Select a font from the list, or type a font name in the Fonts field. The area in the center of the window displays sample text for the currently selected font.Use the radio buttons in the Set Mode area to specify the type of action you want to perform.Fonts: Interactive changes the font of a specific interface object, such as a single push button.Fonts: Object Type changes the font of an entire class of objects, such as all push buttons or all menus. If you are assigning fonts to entire classes of objects, use the Objects check boxes on the left to specify the items to which the new font should be applied.Label Only changes the text on a specific interface object. For example, you can change the label on the Read button in the MediaMail window to "Display" instead.Label and Font changes the font and the text on a specific interface object.Once you have selected a font and specified a mode, click the Assign button. If you are using any mode except for Object Type, the cursor changes to a pencil. Click an interface object to change it. You may click as many objects as you wish. NoteIf you are using Label Only or Label and Font mode, an Input dialog box appears containing the current name of the object. Enter a new label in the dialog box and click OK.When you are finished, click any part of the screen not associated with MediaMail. The cursor returns to normal.MediaMail saves your font settings by creating a file in your home directory called .zmfonts. This file is created when you quit MediaMail.You cannot reset your fonts and labels back to their original settings. If you wish to revert to the original fonts and labels, you must quit MediaMail, then remove the .zmfonts file from your home directory and restart MediaMail.LBL="" HELPID="Saving_Config"Saving Your ConfigurationMediaMail automatically saves changes you have made to your configuration when you quit. If you don't wish to save changes, change the value of the exit_saveopts variable. For more information about or to change the exit_saveopts variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Aliases"ID="93539"AliasesAn alias is a single short address representing a longer address or a group of addresses. For example, if you often send messages to daniel@z-code.com, you can create the alias "dan" for that address. Then, when addressing a message, you need only type "dan" in the address field, instead of the full address.LBL="" HELPID="Creating_Aliases"ID="26865"Creating AliasesAn alias is a single short address representing a longer address or a group of addresses. Use the Mail Aliases dialog box to create aliases. To open the Mail Aliases dialog box, choose "Aliases" from the Options menu in the MediaMail window.To create an alias for an individual address, type a short address into the Alias Name field. For example, type danType in the complete address in the Alias Address field. For exampledaniel@z-code.com Then click the Apply button. Note that the alias name now appears in the scrolling list at the bottom left side of the dialog box. To create an alias for a group of addresses, type a short address into the Alias Name field. For example,lunchgroup Type each complete address in the Alias Address field separated by commas, for example, daniel@z-code.com,sly@baz.bifnet,bob@xyz.com Click the Apply button. Then, when addressing a message to Dan, you need only type "dan" in the address field, instead of the full address. When sending messages to the group of friends you regularly eat lunch with, you need only type "lunchgroup" in the address field, instead of a list of addresses. (See IDREF="33501" TYPE="TITLE""Addressing" for more information.)You can include and alias name in a group alias address. For example, you can create a group alias, "lunch&friends," that includes the following addresseslunchgroup,ben@z-code.com,jane@baz.bifnetwhere "lunchgroup" is a group alias. Click the "Always Expand" check box to expand an alias that is part of another alias's address. In this example, though you type in the address for "lunch&friends," the list would appear expanded in the Aliases scrolling list,daniel@z-code.com,sly@baz.bifnet,bob@sgi.com,ben@z-code.com,jane@baz.bifnetTo remove one or more aliases, select them from the list and click the Delete button.To edit an alias, select it in the scrolling list. The alias name appears in the Alias Name field and the full address, which may include multiple addresses in the case of a group alias, appears in the Address Editing area on the right. To change the alias name, edit the name field and click the Apply button. To edit the full address, select one or more addresses in the Address Editing area and click the Edit button. The selected addresses appear in the Alias Address field. Edit them and click the Apply button.To remove one or more people from a group alias, select the alias name in the scrolling list. The alias name appears in the Alias Name field and the group members' addresses appears in the Address Editing area on the right. Select the individual addresses you wish to remove from the group alias and click the Remove button. To send a message to one of the aliases, select it and click the Use button. A Compose Message window opens, automatically addressed to the alias you selected.Changes you make to aliases are automatically saved when you exit MediaMail. To save your changes explicitly, choose "Save Configuration" from the Options menu in the MediaMail window.LBL="" HELPID="Mailing_to_Aliases"Sending to AliasesWhen composing a message, you can use an alias name anywhere you would use a normal address. You can type the alias name into any of the address fields: To, Cc, or Bcc. Or, you can choose from the list of aliases you have created using the Choose Aliases dialog box. To open the Choose Aliases dialog box, choose "Aliases" from the Address menu in the Compose Message window.The Choose Aliases dialog box available from the Compose Message window is an abbreviated form of the Mail Aliases dialog box available from the MediaMail window. To address a message using this dialog box, simply select an alias name from the scrolling list and click the To, Cc, or Bcc buttons.The alias is added to the appropriate address field.You can also use the Mail Aliases dialog box to address a message to an alias. Choose "Aliases" from the Options menu in the MediaMail window. Select an alias name from the scrolling list, then click the Use button. A new Compose Message window opens, addressed to the alias you have selected.See IDREF="26865" TYPE="TITLE""Creating Aliases" for more information.LBL="" HELPID="Toolbox"ID="98256"ID="66685"ID="42255"Using the ToolboxThe Toolbox provides an organized interface to all the important MediaMail dialog boxes. To display a dialog box, click the appropriate icon. Icons appear for:IDREF="93539" TYPE="TITLE""Aliases"IDREF="83772" TYPE="TITLE""Compose Message Window"IDREF="31451" TYPE="TITLE""Creating Custom Headers" using the Envelope dialog boxIDREF="69411" TYPE="TITLE""Changing Displayed Headers" using the Headers dialog boxIDREF="21580" TYPE="TITLE""Templates"IDREF="54448" TYPE="TITLE""Searching by Date"IDREF="46867" TYPE="TITLE""Searching for a Pattern"IDREF="18954" TYPE="TITLE""Variables"IDREF="93137" TYPE="TITLE""Printing Messages"IDREF="15907" TYPE="TITLE""Using Help"IDREF="43687" TYPE="TITLE""Customizing Fonts"LBL="" HELPID="Searching_Among"ID="13865"Searching Among MessagesLBL="" HELPID="Search_for_Pattern"ID="46867"Searching for a PatternThe Pattern Search dialog box lets you search for messages in the currently displayed folder, or all open folders, for a pattern you specify. Choose "Pattern Search" from the Find menu in the MediaMail window to bring up the Pattern Search dialog box.Use the text fields to specify both the pattern you want to look for and its location. You may specify patterns in several of these fields to help narrow a search. For example, to find all messages from user "abcd" that contain the phrase "combat boots" in the Subject field,Enter "abcd" in the From field.Enter "combat boots" in the Subject field.Specify how you would like the messages that match the search to be identified:Click the "Select Matches" radio button to select those messages that match the search criteria in the MediaMail window.Click the "View Only Matches" radio button to display only those messages that match the search criteria in the MediaMail window. Choose "View All" from the View menu in the MediaMail window to once again display all of the messages in the current folder.Click the Search button to begin a search.A summary of the results of the search, such as "20 messages found" appears at the bottom of the Pattern Search dialog box.The field marked Other is used to search in non-standard headers. For example, to find messages that have an "X-Security-Level" header containing the phrase "top secret," replace the word "Other:" with "X-Security-Level:" and type "top secret" in the next text field.You can modify the search using the check boxes at the right of the dialog box."Constrain to "Messages:" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' performs the search on the messages that are specified in the Messages field, rather than on all the messages in the folder."Ignore Case in Pattern" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' performs a case-insensitive search, so the pattern "john" can match the string "John" in a message."Extended Pattern Matching"name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' allows you to use regular expressions to specify a search pattern. (See IDREF="62766" TYPE="TITLE""Extended Pattern Matching" for more information on regular expressions.)"Search All Open Folders" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' searches all open folders, rather than only the current folder, which is the default action. If you click this check box, you must also select a function from the scrolling list below the "Perform Function on Result" check box. The function you select is performed on every message that matches the search pattern.If you click "Perform Function on Result", you must also select one of the functions listed in the scroll box.copy copies messages to a file.save saves messages to a folder. delete deletes messages.undelete undeletes messages.mark marks messages.unmark unmarks previously marked messages.LBL="" HELPID="Extended_Pattern_Matching"ID="62766"Extended Pattern MatchingWhen performing pattern searches, you may specify the following regular expression operators when the Extended Pattern Matching check box is turned on:.matches anything except a newline character. The expression a.b matches any three-character string that begins with "a" and ends with "b". *is a suffix indicating that the preceding regular expression is to be repeated as many times as possible. For example, the expression fo* matches "f" followed by any number of o characters (including zero o characters; fo* does match "f").* always applies to the smallest possible preceding expression. So fo* will not match fofo. [ ] [ begins a character set which is terminated by a ]. For example, [ad] matches either "a" or "d", and "[ad]*" matches any string of "a" and "d" characters.Character ranges can also be included in a character set, by writing two characters with a "-" between them. Thus, [a-z] matches any lower-case letter. Ranges may be intermixed freely with individual characters, as in "[a-z$%.]", which matches any lower case letter or "$", "%", or period.Note that the usual special characters are not consider special when they are inside a character set. A completely different set of special characters exists inside character sets: "]", "-", and "^".To include a "]" in a character set, you must make it the first character. For example, []a] matches "]" or "a". To include a "-", you must use it in a context where it cannot possibly indicate a range: that is, as the first character, or immediately after a range. [^] [^ begins a "complement character set", which matches any character except the ones specified. Thus, [^a-z0-9A-Z] matches all characters except letters and digits."^" is not special in a character set unless it is the first character. The character following "^" is treated as if it were first (it may be a "-" or a "]"). + "+" is like "*" except that at least one match for the preceding pattern is required. Thus, c[ao]+p does not match "cp" but does match "cap" and "cop". ? "?" is like "*" except that it allows either zero or one match for the preceding pattern. Thus, c[ao]?p matches "cp" or "cap" or "cop", and nothing else.^ is a special character that matches the empty string, but only if at the beginning of a line in the text being matched. Otherwise it fails to match anything. Thus, ^ugly matches "ugly" which occurs at the beginning of a line. $ is similar to "^" but matches only at the end of a line. Thus, "-*$" matches a string of one or more "-'' characters at the end of a line, and ^-*$ matches lines that contain only "-'' characters. \ If you need to search for a character that is itself a regular expression operator, you must precede it with a backslash. For example, to search for lines that begin with one or more asterisk characters, use ^\**. \| specifies an alternative. Two regular expressions A and B with \| in between form an expression that matches anything that either A or B will match. Thus, foo\|bar matches either "foo" or "bar" but no other string. `\|' applies to the largest possible surrounding expressions. Only a surrounding `\( ... \)' grouping can limit the grouping power of \|.\DIGITAfter the end of a `\( ... \)' construct, the matcher remembers the beginning and end of the text matched by that construct. Then, later on in the regular expression, you can use \ followed by DIGIT to mean "match the same text matched the DIGIT'th time by the `\( ... \)' construct." The `\( ... \)' constructs are numbered in order of commencement in the expression.The strings matching the first nine `\( ... \)' constructs appearing in a regular expression are assigned numbers 1 through 9 in order of their beginnings. `\1' through `\9' may be used to refer to the text matched by the corresponding `\( ... \)' construct.For example, `\(.*\)\1' matches any string that is composed of two identical halves. The `\(.*\)' matches the first half, which may be anything, but the `\1' that follows must match the same exact text. \b matches the empty string, but only if it is at the beginning or end of a word. Thus, \bfoo\b matches any occurrence of "foo" as a separate word. \bball\(s\|\)\b matches "ball" or "balls" as a separate word. \B matches the empty string, provided it is not at the beginning or end of a word. \< matches the empty string, but only if it is at the beginning of a word. \> matches the empty string, but only if it is at the end of a word. \w matches any word-constituent character. \W matches any character that is not a word-constituent.LBL="" HELPID="Search_by_Date"ID="54448"Searching by DateThe Date Search dialog box lets you search for messages in the currently displayed folder, or all open folders, that were sent in a date range you specify. Choose "Date Search" from the Find menu in the MediaMail window to bring up the Date Search dialog box.To specify a date, Move the slider above the calendar to specify the year.Select the month from the list to the right of the calendar.Click the desired day. Click one of the four radio buttons to the lower right of the dialog box to specify how to search relative to the date you specify: "On Date Only""On or Before Date""On or After Date" or "Between Dates"If you select Between Dates, you must choose the two dates. Set the first date as described above, then click the Date 2 radio button below the calendar and set the second date. The order of setting Date 1 and Date 2 is not important. If you are not searching between dates, the date shown on the calendar itself is always used.Click the Search button to begin the search. A summary of the results of the search appears at the bottom of the Date Search dialog box, such as "20 messages found." Click the "Select Matches" radio button to select those messages that match the search criteria in the MediaMail window.Click the "View Only Matches" radio button to display only those messages that match the search criteria in the MediaMail window. Choose "View All" from the View menu in the MediaMail window to once again display all of the messages in the current folder.You can modify the search using the check boxes at the right of the dialog box."Constrain to "Messages:" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' performs the search on the messages that are specified in the Messages field, rather than on all the messages in the folder."Date Message Received" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' uses the date you received the message. Date searches are usually performed using the date the message was sent. "Search All Open Folders" name='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' searches all open folders, rather than only the current folder, which is the default action. If you set this check box, you must also select a function from the scrolling list below the "Perform Function on Result" check box. The function you select is performed on every message that matches the search pattern.If you click "Perform Function on Result," you must also select one of the functions listed in the scroll box.copy copies messages to a file.save saves messages to a folder. delete deletes messages.undelete undeletes messages.mark marks messages.unmark unmarks previously marked messages.LBL="" HELPID="Attachments"ID="19540"AttachmentsAttachments are files that are attached to messages, rather than inserted in message bodies. Attachments may be text, binary, or executable files.Inserting files into the body of a mail message can be cumbersome. You may have to use several programs to properly encode the file for safe delivery, and the recipient must extract the file from the mail message and use several programs to decode the file before viewing it.However, when files are attached to mail messages, MediaMail automatically encodes them for safe delivery. If the recipients are also MediaMail users, they can easily view an attachment or save it as a file of its own, separate from the mail message delivered with it.See IDREF="46733" TYPE="TITLE""Receiving Attachments" and IDREF="66364" TYPE="TITLE""Sending Attachments" for more information.MediaMail uses the IDREF="20281" TYPE="TITLE""MIME" (Multipurpose Internet Mail Extensions) draft standard for handling attachments.LBL="" HELPID="Attachments_Dialog"ID="76205"ID="43884"Using the Attachments dialog boxThe attachments dialog box is used to add attachments to a composition and to detach attachments from messages you have received. See IDREF="46733" TYPE="TITLE""Receiving Attachments" and IDREF="66364" TYPE="TITLE""Sending Attachments" for more information.LBL="" HELPID="Attachment_Types"ID="81397"Attachment TypesMediaMail determines how to encode and display attachments according to the file attach.types in the MediaMail library directory. If you frequently receive attachments for which the File Type or Encoding are "unknown," notify your system administrator.You may define your own types by placing them in a file and setting the variable attach_types to contain the file's full pathname. For information about or to set the attach_types variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window. See IDREF="20281" TYPE="TITLE""MIME" for more information about the mechanism MediaMail uses for attachment handling.LBL="" HELPID="MIME"ID="20281"MIMEMIME is a commonly used mechanism for sending multimedia Internet mail. MIME stands for "Multipurpose Internet Mail Extensions." MediaMail is MIME-compliant, which means MediaMail uses MIME mechanisms for sending and receiving messages that contain attachments.If you are exchanging multimedia messages with users of other MIME-compliant mail programs or MediaMail users at other sites, be careful to avoid using extended MIME attachment types in the Attachments dialog box. Extended types are indicated by an "x-" in their names.HintBy avoiding the use of extended types, you improve the chances that the recipients of your multimedia message can successfully view it.LBL="" HELPID="File_Finder"ID="74727"File FinderLBL="" HELPID=""Locating FilesThe File Finder locates files, mail folders, and directories. It consists of a popup menu, a scrolling list, and a text field. Controls specific to a particular dialog box, such as the Save Message dialog box, appears below the text field.The popup menu displays a current location that is a directory name. Click the directory name to display a list of all of the directories above the current location in the directory hierarchy. The first item in the list is always "/" which is the root directory. The last item in the list is always the current directory. For example, if the current location is Linda's home directory, the list would contain/usrpeoplelinda Click a directory in the popup list to make it the current location in the File Finder. The contents of the current directory appears in the scrolling list. To view the contents of a directory that appears in the scrolling list, select the directory and click the Search button. You can also double-click a directory name to view the contents of that directory. When you select a file in the scrolling list, its name appears in the text field. This is how you specify the file on which you will perform some action: remove, open, rename, and so on. In most cases, double-clicking the file name causes the default action to be applied to that file. For example, double-clicking on a mail folder in the Save Messages dialog box saves the selected message(s) in that folder, and closes the Save Messages dialog box. When there is more than one possible action, you must explicitly select the action rather than double-click. However, double-clicking a directory always displays that directory.Click the "Show Hidden Files" check box to see files whose names begin with a dot (.) character. The parent directory (..) is always shown so that you can navigate up the file hierachy by double-clicking the parent directory item.Click the "Show Mail Folders Only" check box to display only files that are mail folders, directories, and the parent directory (..).LBL="" HELPID="Message_Lists"Entering ID="79697"Message ListsA message list refers to one or more messages. You usually enter them in the Messages field of a MediaMail window or dialog box. Messages lists have a special syntax used to specify groups of messages.To specify a message list, either select a single message or a range of messages using the mouse, or type into the Messages field the numbers of the messages you want to specify separated by commas. For example:3,7,9Use the "-" character to specify a range of messages. For example, this message list 3,7-11,17specifies messages 3,7,8,9,10,11, and 17. You must specify ranges in ascending order. The range 11-7 is not recognized by MediaMail.Use the "*" character to specify all the messages in the current folder.Use the "^" character to specify the first message in the current folder. Use the "$" character to specify the last message in the current folder. Use "." to specify the message that is currently selected in the message summaries list.You can exclude messages from a list by placing a message list inside braces. The message list 2-19 {11-14} refers to messages 2 through 19 except for those from 11 through 14, which are messages 2,3,4,5,6,7,8,9,10,15,16,17,18, and 19The list within braces must be preceded by a normal message list from which the latter numbers can be excluded.When an operation using a message list is executed, the messages in the list are always processed in numerical order regardless of the order in which the messages were specified. For example, the save operation applied to the message list 5,2,7causes messages 2, 5, and 7 to be saved in that order (not in the 5, 2, 7 order). LBL="" HELPID="Templates"ID="21580"TemplatesTemplates are predefined text forms that you can use when composing outgoing mail. The Templates dialog box shows you a list of the available prepared forms. Select one of the forms in the list and click the Use button. A IDREF="83772" TYPE="TITLE""Compose Message Window" opens, with the template inserted in the composition area.You can define your own template files by setting the templates variable. For more information or to set the templates variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="Text_Pager"ID="16257"Text PagerThe Text Pager dialog box displays text files, and lets you perform editing and file operation on them. The Text Pager is used primarily to display attachments that contain only text.The "Editable" check box in the Edit menu of the Text Pager dialog box must be set before you can edit the text.The File menu contains the following items:Openname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' brings up a IDREF="74727" TYPE="TITLE""File Finder" where you select the file you wish to view or edit.Savename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' saves your changes to the file.Save Asname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' saves your changes to the file you specify.Printname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' brings up the Printer dialog box. See IDREF="70550" TYPE="TITLE""Using the Print Dialog Box.".Closename='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' closes the Text Pager dialog box. If you have unsaved changes, you are prompted to save changes.The Edit menu contains the standard Cut, Copy, Paste, and Clear items, andSearch/Replace/Spellname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' brings up the IDREF="80893" TYPE="TITLE""Search and Replace" dialog box.Editorname='mdash' font=symbol charset=fontspecific code=190
descr='[mdash]' starts the editing program specified by the visual or wineditor variables. For more information or to set the visual or wineditor variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="MediaMail_and_Dot_Forward"ID="51930"MediaMail and Your .forward FileIn order for MediaMail to receive very large messages correctly, you must have a file called .forward in your home directory which contains the following text:"|/usr/lib/Zmail/bin/reassembler"If you do not have this file in place, very large messages sent to you will arrive in your mailbox in pieces, and will not be automatically reassembled. For more information, see IDREF="94751" TYPE="TITLE""Receiving Large Messages."If you wish to use the vacation program have incoming messages replied to automatically when you are away from your e-mail, you should create a .forward file in your home directory containing these three lines of text:"|/usr/lib/Zmail/bin/reassembler"
\username
"|/usr/sbin/vacation username"Replace username with your own username. LBL="" HELPID="Creating_a_Signature"ID="94208"Creating a SignatureA signature is a short, optional piece of text that is automatically appended to your outgoing messages. To create your signature, choose "Signature" from the Options menu in the MediaMail window.A Text Pager dialog box appears. Your real name (as specified by the realname variable) is already present in the text editing area. Edit the text in the signature as you wish; it is considered good form to keep your signature to a maximum of three lines.The autosign and autosign2 variables control which outgoing addressees get a signature appended to their messages. For more information or to set the autosign and autosign2 variables, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.You signature is stored in the file ~/.signature. You may edit it with any text editor you like. To turn off your signature entirely, unset the autosign variable in the Variables dialog box. For more information or to unset the autosign variable, choose IDREF="18954" TYPE="TITLE""Variables" from the Options menu in the MediaMail window.LBL="" HELPID="X_Face"ID="10029"Creating an X-FaceYou can attach a small picture of yourself to your outgoing mail using the X-Face header. If the recipient is also using MediaMail, your face appears in the message-reading window instead of the letter-and-envelope icon. A few other mail programs also display X-Faces.To make your own X-Face, you need an image of yourself and some tools for manipulating bitmaps. You have to convert the picture to be black and white and exactly 48x48 pixels in size. For example, if you have an image in GIF format and you're using the freely-available PBMPLUS toolkit:giftoppm face.gif | \ # convert to PPM
ppmtopgm | \ # color to grayscale, if necessary
pgmnorm | \ # normalize grayscale contrast
pnmscale -xy 48 48 | \ # scale to at most 48x48
pgmtopbm > face.pbm # convert to PBMAt this point you have an Nx48 or 48xN bitmap, and you have to make it square. There's no simple pipeline to do this, but here's one way:pnmfile face.pbm # look at size face.pbm:
PBM raw, 37 by 48
% bc (48 - 37) / 2 # compute x offset for paste 5
% pbmmake -white 48 48 | \ # make white background bitmap
pnmpaste face.pbm 5 0 | \ # paste in the face
pbmtoicon | \ # convert to Sun icon format
tail +3 | \ # remove unnecessary header stuff
compface > face.xface # convert to X-FaceThis produces a string such as:,Ds44dHMpgZWe_mQHw>6_G=nh*w!PSv@Pn"}Q4{q}~^Zwt`4_"awAIf the string is more than one line, join the lines and remove blanks. Replace any single quotation marks with single double single double single (`"'"'), then use the Envelope dialog to create a header called X-Face. See IDREF="31451" TYPE="TITLE""Creating Custom Headers" for more information on the Envelope dialog.LBL="" HELPID="Commands"Using MediaMail CommandsMediaMail has many commands which you may use when the command line is displayed in the MediaMail window.To display the command line, Choose "Variables" from the Options menu in the MediaMail window. The Variables dialog appears.Select main_panes from the list at the left of the dialog box.Turn on the "Command line" check box. The MediaMail window now displays a command line.Click the Close button to dismiss the dialog box.To display a list of commands, enter?in the command line and press <Enter>.To display information about a particular command, entercommand -?where command is the name of the command you want information about. For example, to learn more about the save command, entersave -?GlossaryaddressUnique text used to deliver mail from one user to another, usually consisting of at least a login name and a company name, such as fred@sgi.com.aliasA way to abbreviate addresses, particularly if they are long. For example, an alias called "chris" might be used to send mail to "christopher@gizmo.ncd.com."attachmentsFiles sent along with mail messages in a manner which allows them to be displayed, saved, or printed without having to be first extracted from the mail message.blind carbon copyAn identical copy of a mail message that has been directed primarily to other users. Recipients of blind carbon copies are not listed in message headers, so other users cannot tell who has received a blind carbon copy. See also carbon copy.carbon copyAn identical copy of mail message that has been directed primarily to another user. See also blind carbon copy.current messageThe message that is currently selected in the Main window. If more than one message is selected, there is more than one current message.e-mailA common abbreviation for electronic mail. See also mail message.foldersFiles used for storing mail messages. Typically, messages concerning a particular topic are stored together in a single folder, and the name of the folder indicates the topic.forwardOne way to pass a mail message you have received to another user. You are permitted to edit the message, and when it is received, it appears to have been sent by you, not the original author. See also resend.headers Lines of text that appear at the beginning of mail messages. They contain information about the message, including the name of the sender, the date it was sent, and the return address.mail messageA single composition delieverd from one user to another, even if the users are on different computers. MediaMail is used to create, read, and organize mail messages.message listA method for specify groups of messages using the Messages field. Message lists have a special syntax.replyA response to a mail message. MediaMail can automatically address a reply for you.resendOne way to pass a mail message you have received to another user. When the message is received, it appears to have come from the original sender, not from you. You cannot edit a message you resend. See also forward.
